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Orange County Convention Center, Orlando, FL | August 30 – September 1, 2015
INTERNATIONAL COUNCIL OF SHOPPING CENTERS’ TERMS, CONDITIONS AND RULES
AGREEMENT TO TERMS, CONDITIONS AND RULES
Exhibitor agrees that these Terms, Conditions
and Rules are an integral part of this Agreement
and that it is bound to observe and abide by the
provisions of the following paragraphs and by such
additional Terms, Conditions and Rules made ICSC
and communicated to the Exhibitor from time to
time, including but not limited to, those contained
in the exhibitor service manual (“Exhibitor Manual”)
which ICSC will provide to Exhibitor in print or
electronically, all of which are hereby incorporated in
this Agreement.
COST OF EXHIBIT SPACE
The cost of the exhibit spaces is noted in the
application. Cost includes: exhibit space, pipe &
drape exhibit structure, standard carpet, one (1) 6’
draped table, two (2) chairs, company ID sign and
wastebasket.
PAYMENT OF EXHIBIT SPACE
ICSC’s payment/deposit policy requires all Exhibit
Space requests to be paid in full and submitted with
this application. Exhibit Spaces will not be reserved or
assigned without the appropriate payment or deposit.
CANCELLATION OF EXHIBIT SPACE
At no time or under no additional conditions will
Exhibit Space payment and/or deposit be refunded.
ASSIGNMENT OF EXHIBIT SPACE
Assignment of Exhibit Space will be made on a first
come, first serve basis. ICSC shall assign the Exhibit
Space to Exhibitor for the period of the Show. Such
assignment is made for the period of this Show only
and does not imply that the same or similar space will
be held or offered for future shows. ICSC reserves the
right to terminate this Agreement, close the exhibit
or remove the Exhibitor’s property from the Exhibit
Space if ICSC determines in its sole discretion that
the Exhibitor has violated any part of these Terms,
Conditions and Rules.
EXHIBIT CONSTRUCTION AND DESIGN
SPECIFICATIONS
In the construction and design of the Exhibitor’s
display, the Exhibitor agrees to comply with the
guidelines detailed in “ICSC Florida Conference 2015
Exhibit Design Criteria.” Such specifications are set
forth in the Exhibitor Manual and are made a part
hereof as though fully incorporated herein.
SHOW HOURS AND DATES
Hours and dates for installing, showing and
dismantling exhibits shall be those specified by ICSC
in the Exhibitor Manual. No trunks, cases or exhibit
materials shall be brought into or out of the Exhibit
Space during exhibit hours and no dismantling or
packing maybe started before the official close of the
Show. All exhibits must be open for business during
exhibit hours and appropriate representatives of
Exhibitor must be present in the Exhibit Space at all
times during the open hours of the show. After Hours
Receptions in the Exhibitor’s Space are permitted
provided ICSC receives written notification of the
event. All food and beverage for your event must
be ordered through the Orange County Convention
Center. If the event is extending past official Show
hours, exhibitors must contact the GES Service Center
to schedule late booth power.
INSURANCE
ICSC, the Orange County Convention Center and
GES shall not be held responsible for the safety of
exhibits against fire, theft, or property damage, or
for accidents to Exhibitors or their representatives
from any cause prior to, during or subsequent to the
period covered by the exhibit contract. All Exhibitors
are required to obtain general liability and fire
insurance at the Exhibitor’s own cost and expense.
ICSC, the Orange County Convention Center and GES
must be named as coinsured with limits of liability of
at least $1,000,000 combined single limits including
bodily injury, property damage, fire and theft. Proof
of such coverage shall be provided to ICSC. Additional
information regarding this coverage is located in the
Exhibitor Manual.
FORCE MAJEURE
Should any circumstance beyond the control of, and
not the fault of ICSC prevent or materially effect the
Show from being held as scheduled, or the exhibit
space not being available for uses herein specified
due to war, governmental action or order, act of God,
fire, strikes, labor disputes or any other cause beyond
the control of ICSC, this Agreement shall immediately
terminate and no fees shall be returned.
NON-ASSIGNMENT
An Exhibitor may neither assign to a third party any
rights under this Agreement or any rights here under
to or permit any party to use the Exhibit Space or
any portion thereof without the written consent of
ICSC which ICSC may withhold in its sole discretion
and subject to ICSC’s right set forth in Paragraph 5.
Additional Directory Listings are permitted provided
written notification is provided to ICSC and a $100
fee per additional listing is paid. If consent is given,
the Exhibitor and such assignee shall be jointly and
severally responsible for the conduct of the assignee
and all its representatives.
SALES OR TRANSFER OF EXHIBITOR’S BUSINESS
Exhibitor agrees to promptly notify ICSC if there is a
sale or transfer of a substantial portion of the assets
of Exhibitor’s business, or a transfer of a controlling
equity interest in the Exhibitor’s business, or if
Exhibitor makes an assignment of its business for the
benefit of creditors, or if Exhibitor admits in writing
its inability to pay its debts as they come due, or if
Exhibitor files a volunta