Page 20 of 26
18.4.3
18.5
NOMADS GOLF CLUB – SOUTH AFRICA
CONSTITUTION
Immediately after the date of the closing of the nominations and not less than
14 days before the date of the said meeting, the Club Secretary shall advise
Members in writing of the candidate(s) so nominated.
Annual General Meeting
Every Member Club shall hold an Annual General Meeting of Members between 1st March and
30th April in each year. A notice of the day, hour and business of the Annual General Meeting
shall be posted to all Members at least 21 days prior to the date of the meeting. The procedure
to be adopted at such Annual General Meeting shall be as follows:
18.5.1
18.5.2
18.5.3
18.5.4
18.5.5
18.5.6
18.6
To read the notice convening the meeting.
To confirm the Minutes of the previous Annual General Meeting and of any
Special General Meeting.
To receive and consider the Captain's Annual Report on the affairs of the Club
together with the independently reviewed annual financial statements for the
year.
To elect a Vice-Captain and if so desired a Junior Vice-Captain.
To appoint an Auditor.
To deal with any other business concerning the affairs of the Club.
Quorum at Annual General Meeting
25 Members present and entitled to vote shall constitute a quorum. Should there be no quorum
within 30 minutes of the advertised time for the meeting, the meeting shall stand adjourned for
one week when it shall be held at the same place and time, and if at that adjourned meeting a
quorum is not present within half-an-hour from the time appointed for the meeting those
present and entitled to vote shall be a quorum.
18.7
Special General Meetings
18.7.1
18.7.2
18.7.3
18.8
The Secretary shall at the request of the Captain of a Member Club or upon
receipt of a requisition signed by at least 25 Members in good standing
specifying the object for which the meeting is desired call a Special General
Meeting.
The notice calling a Special General Meeting shall state the object for which the
meeting is called and no other business may be transacted at that meeting.
The Secretary shall give at least 14 days notice to all the Members of the
Member Club of the time and place fixed by the Executive Committee of the
Member Club of such meeting.
A quorum for a Special General Meeting of a Member Club shall, subject to the
provisions of Clause 18.11.2 hereof, be 20% of the Members or 25 in number
present and entitled to vote whichever is the larger. If within half-an-hour from
the time appointed for any meeting as above, a quorum is not present, the
meeting shall, subject to the provisions of Clause 18.11.3 hereof, be
abandoned.
Minutes
Minutes of all meetings of the Executive Committee of Member Clubs, Annual General Meetings
of Member Clubs and Special General Meetings thereof shall be recorded and shall be
confirmed at the next ensuing meeting of the body concerned and as many copies as shall be
required by the National Secretary shall be forwarded to him.
18.9
Annual Financial Statements