2.
Prepare an agenda.
Agendas will ensure you keep on
track and on time. It is also a checklist to handout to staff to take notes and
review after so they know their part in some
of the assigned tasks or responsibilities. A
planned agenda will also allow you to cover
all the important points first leaving time
for discussion and feedback from the
team at the end. Don’t forget to add
something motivating to the agenda
at the end.
1.
Be consistent.
Schedule consistent staff meetings
whether it’s daily five-minute huddles,
or weekly/monthly meetings. Staff can tell
when a meeting isplanned “because there
are things to talk about” versus a regular
office meeting. When meetings become
consistent, staff will also start bringing
discussion items to management
to ensure they are added to the
agenda.
3.
Post for reminder.
HERE
ARE
FIVE WAYS
TO RUN
AN EFFECTIVE
Have one of your team take detailed notes during the meeting and then
post the agenda and notes in a staff room or
somewhere everyone will see. Not only is this
a great reminder that week or month of what
was discussed but it serves as written documentation of what you have asked to be done.
It is also great for any staff members who
were unable to attend or away on holidays.
Put a copy in a binder so you can go
back and review when needed.
STAFF
MEETING:
4.
Get the team
involved.
You don’t always have to be the one
planning the staff meeting. You can
delegate to different team members to put
together agendas or topics and even have
them facilitate the meeting. Not all staff will
be comfortable with this so talk to each one to
see who would be interested. They can even
schedule a visit from one of your reps to
do a 15-minute presentation on a new
product or service so the entire
team gets to hear it at once.
Check out our new website at www.opticalprism.ca
Bring food
and enjoy!
Last words…communication is
one of the biggest challenges in any
business. Effective team meetings
5.
can benefit everyone in your office
Feed them.
from keeping people in the loop to
If you feed them they will come.
building morale and a greater
Think of your office team like your
sense of teamwork.
family. What’s the easiest way to get
the family all together in one room? Feed
them. Make staff meetings fun and more
like a celebration and you will find that
you will see much more benefit of having them. People enjoy get togethers
much more than they prefer a
staff meeting.
Optical Prism | July 2016 21