Connect | Page 6

06 07 AYRSHIRE UPDATE merger milestones: priorities And AchieVements curriculum WorkstreAm And subgroup updAte STUDENT ASSOCIATION PRIORITIES Student Engagement Student Communication Student Association for Ayrshire College ACHIEVEMENTS Regional Association structure agreed; Student Engagement at each level of merger process; Election plans agreed CURRICULUM PRIORITIES Curriculum Delivery Plan Regional Outcome Agreements Student Services FinAnce WorkstreAm And subgroup updAte FINANCE WORKSTREAM PRIORITIES Due Diligence • Business Case • Regional Budget Business Critical Systems and Policies for Day 1 Funding • Pension Transfer Process Estates Management • ICT Infrastructure Contract Review and Transfer ACHIEVEMENTS Due Diligence Complete • Business Case Complete Regional Budget update in work to reflect CDP and new funding figures Business Critical Systems Identified Pension Process reviewed with providers Critical Policies reviewed and action plans agreed ACHIEVEMENTS CDP complete Regional Outcome Agreement Complete MARKETING PRIORITIES Branding Communications Newsletter Marketing Schedule Graduation Brand Launch Regional Website EMPLOYER ENGAGEMENT PRIORITIES Regional Engagement Strategy Training Directory Regional Database Help Desk for Day 1 Common Policies LRC / LEARNER SERVICES PRIORITIES Library Management System VLE / Moodle Student Services – flow Induction Processs SCHOOLS PRIORITIES Regional Schools application form Regional Recruitment Process Schools Portal on Website QUALITY PRIORITIES Quality Calendar Devolved Authority status Compliance with awarding bodies Centre numbers Critical policies in place Regional KPIs LEARNER SUPPORT PRIORITIES Supported Learning Strategy Regional PLSP Regional Referral System Licenses for assistive technologies MIS/ DATA MANAGEMENT PRIORITIES Regional strategy for Management of student records Systems and policies NAC infrastructure Data Reporting ACHIEVEMENTS Brand development complete; Newsletter launched in March; Regional Prospectus launched; Regional Marketing Calendar agreed Graduation and Launch ACHIEVEMENTS Engagement Strategy agreed; Data Collated for Regional Database. ACHIEVEMENTS Proposal for LMS agreed; Proposal for interim VLE solution agreed; Proposal for interim induction arrangements complete; Student Services flow complete and under review for Day 1 priorities. ACHIEVEMENTS PI Analysis complete; Application Form developed; Recruitment process agreed . ACHIEVEMENTS Critical policies for vesting day confirmed; Devolved authority and centre approvals confirmed with SQA; Established agreement with SQA on Kilwinning centre number; Notification letter sent to Awarding Bodies. ACHIEVEMENTS Best Practice review complete; Inclusive strategy for PLSP agreed; ACHIEVEMENTS Day 1 strategy agreed; Regional strategy agreed; Infrastructure procured for NAC; Reporting spec and schedule agreed; hr/od WorkstreAm And subgroup updAte AYRSHIRE UPDATE All plans on track. Consultancy engaged. FINANCE SYSTEMS PRIORITIES General, Purchase and Sales Ledgers Common coding Communications with customers/suppliers Procurement of critical services Banking Arrangements ESTATES PRIORITIES Estates Strategy Contract Review , Renewal and Transfer Branding and Signage Capital works for 2013 ICT PRIORITIES Regional Connectivity to Janet Connectivity between campuses Telephony Ayrshire College Email addresses NAC Infrastructure ICT Support/Helpdesk arrangements Software Licensing STUDENT FUNDING PRIORITIES Regional Student Funding Policy and Updated Process Regional Bursary Application Form Licenses, Registrations for Student Funding/Nurseries DATA PROTECTION PRIORITIES Data Protection statement Data Protection Promise Data retention strategy Guidelines for staff ICT acceptable use policy ICO registration ACHIEVEMENTS Processes and systems agreed ; Coding and cost centres approach agreed; Procurement in place for critical services – VAT review, Insurance, internal Audit. ACHIEVEMENTS Contract review in work; Signage tender in progress for new brand; Capital works plan identified across all campuses. ACHIEVEMENTS Connectivity solutions identified; Contracts in place for Janet Connectivity and inter campus connectivity; Email Protocols agreed; NAC infrastructure requirements procured – installation plan in work. ACHIEVEMENTS Existing policies mapped and critical actions identified; Regional Student Funding proposal available for review mid April; Nursery Registration in progress with Care Commission. ACHIEVEMENTS ICO data collation in work Data Protection training sessions for staff in March and April; Data Protection Statement available for review by Principal Designate; Content of Guidelines for staff agreed. proJect mAnAger’s updAte OD WORKSTREAM PRIORITIES Due Diligence • Business Case • Critical Policies • Communication/Staff Engagement Structure • Culture Study • Consultation/Negotiation As you can see from the workstream and subgroup updates, we have made a lot of progress since our update in edition 1 of Connect. ACHIEVEMENTS Payroll solution agreed • HRIS solution agreed TUPE Consultation and communication (including Senior Structure) ongo