06
07
AYRSHIRE UPDATE
merger milestones: priorities And AchieVements
curriculum
WorkstreAm
And subgroup
updAte
STUDENT ASSOCIATION PRIORITIES
Student Engagement
Student Communication
Student Association for Ayrshire College
ACHIEVEMENTS
Regional Association structure agreed;
Student Engagement at each level of
merger process;
Election plans agreed
CURRICULUM PRIORITIES
Curriculum Delivery Plan
Regional Outcome Agreements
Student Services
FinAnce
WorkstreAm
And subgroup
updAte
FINANCE WORKSTREAM PRIORITIES
Due Diligence • Business Case • Regional Budget
Business Critical Systems and Policies for Day 1
Funding • Pension Transfer Process
Estates Management • ICT Infrastructure
Contract Review and Transfer
ACHIEVEMENTS
Due Diligence Complete • Business Case Complete
Regional Budget update in work to reflect CDP
and new funding figures
Business Critical Systems Identified
Pension Process reviewed with providers
Critical Policies reviewed and action plans agreed
ACHIEVEMENTS
CDP complete
Regional Outcome Agreement
Complete
MARKETING
PRIORITIES
Branding
Communications
Newsletter
Marketing Schedule
Graduation
Brand Launch
Regional Website
EMPLOYER
ENGAGEMENT
PRIORITIES
Regional
Engagement
Strategy
Training Directory
Regional Database
Help Desk for Day 1
Common Policies
LRC / LEARNER
SERVICES
PRIORITIES
Library Management
System
VLE / Moodle
Student Services
– flow
Induction Processs
SCHOOLS
PRIORITIES
Regional Schools
application form
Regional
Recruitment Process
Schools Portal on
Website
QUALITY
PRIORITIES
Quality Calendar
Devolved Authority
status
Compliance with
awarding bodies
Centre numbers
Critical policies in
place
Regional KPIs
LEARNER SUPPORT
PRIORITIES
Supported Learning
Strategy
Regional PLSP
Regional Referral
System
Licenses for assistive
technologies
MIS/ DATA
MANAGEMENT
PRIORITIES
Regional strategy
for Management
of student records
Systems and policies
NAC infrastructure
Data Reporting
ACHIEVEMENTS
Brand development
complete;
Newsletter launched in
March;
Regional Prospectus
launched;
Regional Marketing
Calendar agreed
Graduation
and Launch
ACHIEVEMENTS
Engagement Strategy
agreed;
Data Collated for
Regional Database.
ACHIEVEMENTS
Proposal for LMS
agreed;
Proposal for interim
VLE solution agreed;
Proposal for
interim induction
arrangements
complete;
Student Services flow
complete and under
review for
Day 1 priorities.
ACHIEVEMENTS
PI Analysis complete;
Application Form
developed;
Recruitment
process agreed .
ACHIEVEMENTS
Critical policies for
vesting day confirmed;
Devolved authority
and centre approvals
confirmed with SQA;
Established
agreement with SQA
on Kilwinning centre
number;
Notification letter
sent to Awarding
Bodies.
ACHIEVEMENTS
Best Practice review
complete;
Inclusive strategy for
PLSP agreed;
ACHIEVEMENTS
Day 1 strategy agreed;
Regional strategy
agreed;
Infrastructure
procured for NAC;
Reporting spec and
schedule agreed;
hr/od
WorkstreAm
And subgroup
updAte
AYRSHIRE UPDATE
All plans on track.
Consultancy engaged.
FINANCE SYSTEMS
PRIORITIES
General, Purchase and Sales
Ledgers
Common coding
Communications with
customers/suppliers
Procurement of critical
services
Banking Arrangements
ESTATES PRIORITIES
Estates Strategy
Contract Review , Renewal
and Transfer
Branding and Signage
Capital works for 2013
ICT PRIORITIES
Regional Connectivity to Janet
Connectivity between
campuses
Telephony
Ayrshire College Email
addresses
NAC Infrastructure
ICT Support/Helpdesk
arrangements
Software Licensing
STUDENT FUNDING
PRIORITIES
Regional Student Funding
Policy and Updated Process
Regional Bursary Application
Form
Licenses, Registrations
for Student Funding/Nurseries
DATA PROTECTION
PRIORITIES
Data Protection statement
Data Protection Promise
Data retention strategy
Guidelines for staff
ICT acceptable use policy
ICO registration
ACHIEVEMENTS
Processes and systems agreed ;
Coding and cost centres
approach agreed;
Procurement in place for
critical services – VAT review,
Insurance, internal Audit.
ACHIEVEMENTS
Contract review in work;
Signage tender in progress for
new brand;
Capital works plan identified
across all campuses.
ACHIEVEMENTS
Connectivity solutions identified;
Contracts in place for Janet
Connectivity and inter campus
connectivity;
Email Protocols agreed;
NAC infrastructure
requirements procured –
installation plan in work.
ACHIEVEMENTS
Existing policies mapped and
critical actions identified;
Regional Student Funding
proposal available for review
mid April;
Nursery Registration in progress
with Care Commission.
ACHIEVEMENTS
ICO data collation in work
Data Protection training
sessions for staff in March
and April;
Data Protection Statement
available for review by
Principal Designate;
Content of Guidelines for
staff agreed.
proJect mAnAger’s updAte
OD WORKSTREAM PRIORITIES
Due Diligence • Business Case • Critical Policies
• Communication/Staff Engagement
Structure • Culture Study • Consultation/Negotiation
As you can see from the workstream and subgroup updates, we have
made a lot of progress since our update in edition 1 of Connect.
ACHIEVEMENTS
Payroll solution agreed • HRIS solution agreed
TUPE Consultation and communication (including Senior
Structure) ongo